Terms & Conditions

All applicants MUST have a current PVG/CRB checked through their Governing Body ie: Scottish Swimming/ASA/Swim Wales.

A pass entitles you to entry for the whole of the Meet(s), Poolside Access, Start and Result Sheets and complimentary tea, coffee and soft drinks in the specified area.

Without a valid pass any coach/chaperone/team manager will NOT be permitted on poolside.

All passes must be worn by all team personnel and made visible at all times.  Passes will be available for collection from the Coaches Information Desk on or after the first day of the Championships.


All applications should be submitted on the attached form via the Club/Team Coach and forwarded to Melanie

Orr, Scottish Swimming, National Swimming Academy, University of Stirling, Stirling, FK9 4LA.

All applicants MUST be Disclosure Scotland/PVG/CRB checked through either: Scottish Swimming/ASA/WASA. It is the responsibility of the Club/Coach to ensure that, if they require their swimmers to have coach/chaperone representation on the poolside, their application is made in good time and that the relevant PVG/Criminal Records Bureau(CRB)/Disclosure & Barring Service(DBS) forms have been completed and sent to the Scottish Swimming/ASA/WASA office(s).

Scottish Swimming will not issue any Coach/Chaperone Pass unless a person has a valid Disclosure Certificate/PVG/CRB through the Scottish Swimming/ASA/WASA. In-line with current legislation, valid Disclosure Certificates/PVG/CRB from any other agency, will not be accepted.

Coaches/Chaperones applying for passes from outside the UK should make arrangements for their National Governing Body to forward a letter of declaration to the CEO of Scottish Swimming that all applicants have conformed with their ‘home country’s’ policy concerning child protection; Passes will not be issued without such a letter.

New applicants must submit one recent electronic photograph (preferably in jpeg format). Previous applicants need not submit a photograph unless their appearance has changed dramatically or they wish to update the photograph held on file. Photographs should be taken under the same rules regarding passport photographs.